Kenya's public procurement moved decisively online: since 1 July 2025, procuring entities are required to run their procurement exclusively through the electronic Government Procurement (e-GP) portal at egpkenya.go.ke. For suppliers, this is not an administrative footnote — if your firm is not correctly registered on e-GP, you cannot be invited to, see, or respond to government opportunities, regardless of how qualified you are. With the 2026/27 financial year now underway, this guide walks through registration end to end.
Before you start: documents you will need
The registration steps
- Create the supplier account on egpkenya.go.ke using an official business email address you will monitor — portal notifications about tenders and clarifications go there.
- Enter the BRS number and KRA PIN. The portal validates these against the Business Registration Service and iTax in real time; mismatched names are the most common early failure, so ensure the trading name matches registration exactly.
- Complete the business profile: physical address, contacts, ownership, and directors as per the CR12.
- Select supply categories carefully. Procuring entities find suppliers by category — an ICT firm should register every applicable category (systems development, ICT consultancy, networks, security) rather than one generic entry.
- Upload supporting documents as clean, legible PDFs. Blurred scans and expired certificates are routine rejection reasons.
- Submit and track the verification status. Address any queries promptly — a stalled registration quietly costs you the tenders published in the meantime.
Common rejection reasons
AGPO: the 30% reservation is real money
The Access to Government Procurement Opportunities programme reserves 30% of government procurement for enterprises owned by youth, women, and persons with disabilities. If your ownership structure qualifies, register for AGPO and link the certificate to your e-GP profile — reserved-category tenders and lower competition make it one of the most practical entry routes into government supply, particularly for smaller lots.
Positioning for the 2026/27 financial year
Registration is the entry ticket, not the strategy. Three additional moves matter for the new financial year: respond to entity-level prequalification invitations (many procuring entities still maintain prequalified supplier lists for quotation-level work); keep every compliance document current so a tender never catches you with an expired certificate; and monitor the public procurement information portal at tenders.go.ke alongside e-GP so you see opportunities across the whole market. Evaluation committees eliminate on paperwork before they ever score technical merit — the firms that win consistently are the ones whose compliance pack is permanently tender-ready.
Rosewill Bome Technologies is an ICT Authority-accredited systems firm serving governments, counties, and development programmes across East and Southern Africa. Our full compliance and accreditation documentation is published on our compliance page — the same pack we attach to tender files.